Manufacturing sites run on tight schedules with contractors arriving for maintenance, service, and project work. SiteKey manages their access, verifies their compliance, and keeps your evacuation list accurate — automatically.
Manufacturing plants have contractors arriving for maintenance, service, and project work across different systems, different areas, and different schedules. Managing that access manually creates gaps that paper systems cannot close.
Different contractors for different systems — arriving unannounced or on irregular schedules, with no consistent sign-in process. Knowing who is actually in your plant at any moment is difficult without a system.
Contractors working on electrical, refrigeration, or pressure systems need current certifications. Paper systems cannot enforce this — someone has to manually verify, and that verification often does not happen.
Production staff, contractors, and visitors on site simultaneously create complexity for emergency evacuations. Without a live occupancy list, accounting for everyone is a significant challenge.
WorkSafe and industry audits often require records of who has accessed which areas and when. Paper sign-in books rarely provide the detail or the reliability required to satisfy an auditor.
Under the HSWA 2015, manufacturing businesses operating as PCBUs have a primary duty to manage the health and safety of all workers on their premises. Where the duties of a manufacturing business and a contractor overlap — such as when a contractor works on systems or equipment used by production staff — both parties must consult, co-operate, and co-ordinate to manage those overlapping risks. SiteKey creates a verifiable, time-stamped record of contractor access and compliance status that supports these obligations and makes demonstrating your duty of care straightforward. WorkSafe New Zealand provides guidance on managing overlapping duties under the Act.
SiteKey includes the tools manufacturing site managers actually use to keep contractors compliant and sites safe.
No IT project. No lengthy onboarding. Most manufacturing customers are live within two to three days.
Tell us about your plant, your contractor categories, and your certification requirements. We configure SiteKey to match — compliance gates, area access rules, and admin access.
Import your contractor list or let them self-register. Each person gets a QR pass by email, along with their certification details and access permissions already on file.
Contractors scan in and out. Certifications are checked automatically. Your evacuation list is always current. You get on with running production.
"We have maintenance contractors coming in every week — electricians, refrigeration technicians, forklift services. SiteKey means I know exactly who's on site and whether their certs are current."Manufacturing operations manager, New Zealand
Under the Health and Safety at Work Act 2015, manufacturing businesses operating as PCBUs have a primary duty to ensure the health and safety of all workers on their premises — including contractors working on maintenance, service, or project work. This includes ensuring contractors have received site-specific inductions, hold the certifications required for their work, and are accounted for in an emergency evacuation. Where work overlaps — for example, contractors working alongside production staff — the PCBU must also manage the coordination of those overlapping duties.
During contractor pre-registration, required certifications are recorded for each person and their expiry dates logged. At check-in, SiteKey's compliance gate checks the contractor's certification status against your requirements. If a required certification is missing or has expired, the contractor is flagged as non-compliant and cannot complete check-in until the requirement is met. Site administrators can review and update certification records through the SiteKey admin dashboard.
SiteKey records a time-stamped log of every check-in and check-out across your site. Area access notes can be added to contractor profiles, and different access requirements can be configured for different parts of your facility. While SiteKey is not a physical access control system, it provides a clear audit trail of who has been on site and when — which is the record most commonly required for WorkSafe audits and internal reviews.
SiteKey handles shift-based operations through its QR pass check-in and automatic sign-out system. Contractors scan in at the start of their shift and scan out at the end. If a contractor forgets to sign out, SiteKey automatically signs them out at the end of the working day so occupancy records remain accurate. The admin dashboard shows check-in history across all shifts, making it easy to review who has been on site during any given period.
SiteKey tracks certification expiry dates and flags upcoming expiries so you can follow up before they lapse. If a certification expires while a contractor is mid-project, SiteKey marks them as non-compliant. The next time they attempt to check in, the compliance gate will flag the lapsed certification — they cannot proceed until a current certification is recorded. This prevents the scenario where a contractor continues working on site with an expired licence or certificate without your knowledge.
SiteKey is a flat monthly fee — no per-user charges and no per-scan costs. Pricing starts from $30/month. The more contractors and staff use it, the better value it becomes. See full pricing on the SiteKey homepage.
Tell us about your manufacturing site and we'll have SiteKey configured and running within a few days.
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