The incidents you hear about are the ones you can prevent next time. SiteKey lets your crew report incidents, accidents and near misses from their phone, on the spot, in under a minute.
Every serious harm event on a worksite tends to be preceded by near misses that nobody wrote down. The scaffold plank that almost gave way, the reversing truck nobody saw, the guard that was off for five minutes. Capture those and you get to fix the problem before it costs someone their health.
New Zealand law sets a floor: under the Health and Safety at Work Act 2015, notifiable events, which means a death, a notifiable injury or illness, or a notifiable incident that exposes people to a serious risk, must be reported to WorkSafe as soon as possible, and the scene preserved. Records of notifiable events must be kept for at least five years.
But the floor is not the point. The sites that get safer over time are the ones where reporting the small stuff is so easy that people actually do it, and where every report gets looked at, assigned an action, and closed out. That never happens with a carbon-copy incident book that lives in the site office and gets filled in two days later from memory.
The fix is the same as for sign in: put it on the phone that is already in everyone's pocket.
By the time someone finds the incident book, half the detail is gone. What gets written down is a summary of a memory, not a record of a scene.
If reporting a near miss takes a form, a walk to the office, and twenty minutes, most near misses stay unreported. Ease of reporting decides your reporting rate.
A report that goes into a folder is a dead end. Without assigned actions and close-out, the same near miss happens again until it becomes an injury.
SiteKey incident and near miss reporting is built into the same platform your crew already signs in with, so there is nothing new to learn and no separate app.
SiteKey starts from $30/month as a flat rate. There are no per-user fees and no per-scan costs, so the price does not climb every time you take on another crew. Incident and near miss reporting is included in the SiteKey platform alongside sign in, inductions and compliance checks. See full pricing on the SiteKey homepage.
A near miss is an unplanned event that did not cause harm but easily could have: a dropped tool that lands beside someone, a vehicle that brakes just in time, a guard found removed from a machine. Near misses matter because they show you where your controls are failing while the lesson is still free. Sites with strong near miss reporting find and fix hazards before they injure anyone.
Not all of them. What must be reported to WorkSafe are notifiable events under the Health and Safety at Work Act 2015: a death, a notifiable injury or illness, or a notifiable incident, which is an unplanned or uncontrolled event that exposes people to a serious risk to health and safety, such as a structural collapse or an electric shock. Many near misses meet that definition, and those must be notified as soon as possible. Everything else should still be recorded internally, because that is how you find patterns before they become injuries.
Who was involved and who saw it, where and when it happened, what happened in plain words, photos of the scene if possible, what the immediate response was, and what should change to stop it happening again. The best reports are made at the scene within minutes, which is why phone-based reporting captures far better information than a form filled in later at the office.
Records of notifiable events must be kept for at least five years under the Health and Safety at Work Act 2015. For everything else, keeping your full incident and near miss history is simply good practice: it is your evidence of active management, and the data you need to spot trends. Digital records make that effortless compared with archived paper books.
SiteKey is a site access management platform, so your crew already uses it to sign in with a QR code on their own phone. Reporting an incident or near miss uses the same phone and takes under a minute, with photos attached. Reports land on your dashboard with the site, time and people already linked, and you assign follow-up actions and close them out. Flat rate pricing from $30 a month per site.
Tell us about your site and we will show you reporting, sign in and compliance working together in one platform.
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