Manufacturing sites run on tight schedules, with contractors coming in for maintenance, service and project work. SiteKey records their access, checks their compliance when they sign in and keeps your evacuation list accurate.
Contractors come in to work on different systems in different parts of the plant, each on their own schedule. If you track that by hand on paper, you end up with gaps.
Each system has its own contractor, and they turn up unannounced or on irregular schedules with no consistent sign-in process. Without a system it is hard to know who is in your plant at any moment.
Contractors working on electrical, refrigeration or pressure systems need current certifications. On paper, someone has to check each one by hand, and often nobody does.
With production staff, contractors and visitors on site at the same time, an evacuation is harder to run. Without a live occupancy list it is hard to account for everyone.
WorkSafe and industry auditors often ask for records of who has been in which areas and when. A paper sign-in book rarely has the detail an auditor wants, and it is seldom reliable enough.
Under HSWA 2015, manufacturing businesses operating as PCBUs have a primary duty to manage the health and safety of all workers on their premises. Where the duties of a manufacturing business and a contractor overlap, for example when a contractor works on systems or equipment used by production staff, both parties must consult, co-operate and co-ordinate to manage those overlapping risks. SiteKey keeps a verifiable, time-stamped record of contractor access and compliance status that you can use to show you have met your duty of care. WorkSafe New Zealand has guidance on managing overlapping duties under the Act.
These are the tools manufacturing site managers use to keep track of contractors and their compliance.
There is no IT project involved. Most manufacturing customers are live within two to three days.
Tell us about your plant, your contractor categories and your certification requirements, and we set up the compliance gates, area access rules and admin access to suit.
Import your contractor list or let them self-register. Each person gets a QR pass by email, and their certification details and access permissions are already on file.
Contractors scan their pass when they arrive and leave. SiteKey checks their certifications as they check in and keeps the evacuation list current.
"We have maintenance contractors coming in every week, electricians, refrigeration technicians, forklift services. SiteKey means I know exactly who's on site and whether their certs are current."Manufacturing operations manager, New Zealand
Under the Health and Safety at Work Act 2015 (HSWA), manufacturing businesses operating as PCBUs have a primary duty to ensure the health and safety of all workers on their premises, including contractors doing maintenance, service or project work. That includes making sure contractors have had site-specific inductions, hold the certifications required for their work, and can be accounted for in an emergency evacuation. Where work overlaps, for example when contractors work alongside production staff, the PCBU must also manage the co-ordination of those overlapping duties.
During contractor pre-registration, each person's required certifications are recorded along with their expiry dates. At check-in, SiteKey's compliance gate checks the contractor's certification status against your requirements. If a required certification is missing or has expired, the contractor is flagged as non-compliant and cannot complete check-in until the requirement is met. Site administrators can review and update certification records in the SiteKey admin dashboard.
SiteKey records a time-stamped log of every check-in and check-out across your site. You can add area access notes to contractor profiles and set different access requirements for different parts of your facility. SiteKey is not a physical access control system. It gives you an audit trail of who has been on site and when. WorkSafe audits and internal reviews most commonly ask for that record.
Contractors scan their QR pass at the start of their shift and scan out at the end. If a contractor forgets to sign out, SiteKey signs them out automatically at the end of the working day. The admin dashboard shows check-in history across all shifts, and you can review who was on site during any period.
SiteKey tracks certification expiry dates and flags certifications that are about to expire, so you can follow up before they lapse. If a certification expires partway through a project, SiteKey marks the contractor as non-compliant. The next time they try to check in, the compliance gate flags the lapsed certification and they cannot go further until a current certification is recorded.
SiteKey is a flat monthly fee, with no per-user charges and no per-scan costs. Pricing is $30 a month for an office, $50 a month for a worksite, and $10 a month for each additional site. See full pricing on the SiteKey homepage.
Tell us about your manufacturing site and we'll have SiteKey set up for you within a few days.
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