SiteKey records who comes into your warehouse, checks contractor compliance at sign-in and keeps a live evacuation list. You don't need clipboards, paper forms or expensive enterprise software.
Contractors, delivery drivers and visitors come through a warehouse or distribution centre all day. Without a system nobody keeps track of them, and it is hard to show you have met your duty of care under HSWA 2015.
People arrive throughout the day with no consistent sign-in process, and you can't tell who is on site at any given time.
There is no way to check whether a contractor has completed the site induction or holds the required certifications before they come in. Someone has to check by hand, and often nobody does.
When the sign-in book is left at reception or never filled in, your evacuation roll is out of date. In an emergency you need to know who is inside the building.
Without records of who has been on site and when, it is hard to show you have met your HSWA duty of care. If a WorkSafe audit finds gaps in your access records, the consequences can be serious.
Under HSWA 2015, warehouses and distribution centres operating as PCBUs (persons conducting a business or undertaking) have a primary duty to ensure the health and safety of workers and others on their premises. That covers contractors and sub-contractors working in your facility, and the delivery drivers and visitors who come through your gates each day. Managing their access, checking their compliance status and keeping an accurate evacuation list are all part of meeting that duty. WorkSafe New Zealand has guidance on PCBU responsibilities under the Act.
These are the tools warehouse and logistics managers use day to day.
There is no IT project involved. Most warehouse customers are live within two to three days.
Tell us about your warehouse, your contractor categories and your compliance requirements, and we set up the compliance gates, sign-out rules and admin access to suit.
Import your contractor list or let them self-register. Each person gets a QR pass by email. Regular delivery drivers can be pre-registered and check in with their pass from the first day.
People scan their pass when they arrive and leave. SiteKey checks compliance as they check in and keeps the evacuation list current.
Under the Health and Safety at Work Act 2015 (HSWA), warehouses and distribution centres operating as PCBUs have a duty to manage the health and safety of everyone on site, including contractors, delivery drivers and visitors. Accurate site access records and a current evacuation list are a core part of meeting that duty. Site access management software like SiteKey replaces the paper sign-in book with a live digital record you can produce for an audit or in an emergency.
Regular delivery drivers can be pre-registered in SiteKey and receive a QR pass by email. When they arrive they scan the QR code with any smartphone camera, and there is no app to install. New or infrequent drivers self-register at reception, entering their details and completing any required declarations on a shared device or tablet. Every visit is logged with a time-stamp.
Yes. SiteKey covers permanent staff, contractors, sub-contractors, delivery drivers and visitors, and you can set different compliance requirements for each category. For example, contractors may need to complete a site induction and hold a current certification before checking in, and visitors may only need to fill in a short visitor declaration.
SiteKey checks each person's compliance status when they check in. If your warehouse requires contractors to complete a site-specific induction before they come into the facility, SiteKey flags anyone who has not done it, and they cannot finish checking in until the requirement is met. Your reception or site manager no longer has to check this by hand.
SiteKey tracks certification expiry dates for each registered contractor. When a certification lapses, SiteKey marks the contractor as non-compliant. If the compliance gate is set to require that certification, the contractor cannot check in until a current certification is recorded. Site administrators are notified of upcoming expiry dates and can follow up before the certification lapses.
SiteKey is a flat monthly fee, with no per-user charges and no per-scan costs. Pricing is $30 a month for an office, $50 a month for a worksite, and $10 a month for each additional site. See full pricing on the SiteKey homepage.
Tell us about your facility and we'll have SiteKey set up for you within a few days.
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