SiteKey keeps a live list of everyone signed in at your site, which is your evacuation list when the alarm goes. Staff, contractors and visitors sign in by QR code or at a kiosk, and each one appears on the list with their name, company and time in. The person running the evacuation opens the list on any phone or tablet at the assembly point. Anyone who forgets to sign out is signed out at the end of the day. An office is $30 a month and a worksite $50 a month, excluding GST.
What the law asks for in an evacuation
Regulation 14 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 requires an emergency plan that provides for evacuation procedures and for effective communication between the person coordinating the emergency response and everyone else at the workplace. To account for people at the assembly point, the warden needs to know who was inside when the alarm went.
A paper sign in book works only if everyone writes in it and someone carries it out of the building. A list built from sign ins on people's phones is on any device the warden picks up.
Our guide to HSWA site access obligations covers the wider duties, and how long to keep sign in records covers retention.
How the evacuation list stays current
The list is built from sign ins. These four parts keep it accurate.
Everyone signs in the same way
Staff, contractors and visitors use the QR sign, a personal pass or the reception kiosk. All of them land on one list.
Stopped at the gate, never on the list
A contractor whose induction or training is missing cannot sign in, so they never appear as on site.
Signed out at the end of the day
Anyone still signed in at the end of the day is signed out automatically.
Opened at the assembly point
The warden opens the on-site list on a phone or tablet and works through the names.
What the evacuation list shows
| On the list | Where it comes from |
|---|---|
| Name and company | Entered at sign in, or held against the person's QR pass |
| Time in | The moment they signed in |
| Which site | Each site has its own signs and its own list |
| Staff, contractor or visitor | The way they signed in |
For sites spread over a large area, an admin can turn on a GPS boundary so sign in only goes through at the gate. See GPS geofencing.
More than one site
Each site keeps its own on-site list. Head office sees every site in one view. Each extra site is $10 a month, excluding GST.
Pricing
The evacuation list comes with every SiteKey site. An office is $30 a month, a worksite is $50 a month, and each extra site is $10 a month, all excluding GST, with no charge per person. Setup is a fixed price we quote for your site. Full pricing is on the homepage.
Common questions
What is evacuation roll call software? +
Evacuation roll call software gives the person running an evacuation a current list of who is on site, so they can account for people at the assembly point. SiteKey builds that list from the QR and kiosk sign ins of staff, contractors and visitors.
Does New Zealand law require a visitor register for evacuations? +
No regulation requires a visitor register as such. Regulation 14 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 requires an emergency plan covering evacuation and communication with everyone at the workplace. A current list of who is on site is one way to meet it.
Can the evacuation list be opened on a phone? +
Yes. The on-site list opens on any phone or tablet with an internet connection.
What if someone forgets to sign out? +
SiteKey signs out anyone still signed in at the end of the day.
Does the list include contractors and visitors? +
Yes. Staff, contractors and visitors all sign in through SiteKey and appear on the same list for that site.
How much does SiteKey cost? +
An office is $30 a month and a worksite is $50 a month, excluding GST, with no charge per person. Each extra site is $10 a month.