SiteKey is a staff sign in system for New Zealand workplaces. Each staff member gets a personal QR pass and scans it at the entrance with their own phone, or at a reception kiosk. There is no app to download and no login. SiteKey checks any induction or training you require for that site, adds them to the live on-site list and signs out anyone who forgets at the end of the day. An office is $30 a month and a worksite $50 a month, excluding GST, with no charge per staff member.
What a staff sign in system records
A staff sign in system replaces the paper book or whiteboard at the door. It records who is in the building or on site, when they arrived and when they left. On a worksite it also checks that each person's induction and tickets are current before they start.
SiteKey keeps four records for each staff member:
- every sign in and sign out, with the site and the time
- their site induction and training, with expiry dates
- whether they are on site right now, for the evacuation list
- their compliance status at the moment they signed in
SiteKey records time in and time out. It is not a payroll, rostering or HR system, and it does not calculate pay.
How staff sign in works with SiteKey
Staff use the same QR signs and kiosk as visitors and contractors, with their own checks.
Add your staff
Your staff are added to SiteKey once. Each person gets a personal QR pass by email.
Scan in
They scan their pass at the entrance with their phone, or at a reception kiosk. There is nothing to install.
The training check
If you require an induction or training for that site, SiteKey checks it is complete and current. If it is not, the sign in stops and the screen says what is needed.
On the list until they leave
They show on the live on-site list until they scan out. Anyone still signed in at the end of the day is signed out automatically.
Try the gate check
What SiteKey does when three staff members scan in at the gate. Example screen, names hidden.
- Personal QR pass
- Site induction
- Forklift licence
- Hazards acknowledged
Staff, visitors and contractors on one list
| Who | How they sign in | What SiteKey checks |
|---|---|---|
| Staff | Personal QR pass, on their phone or at the kiosk | Induction and training you require for the site |
| Contractors | QR sign or personal pass | Induction, training and WorkSafe WKS-14 pre-qualification |
| Visitors | QR sign on their phone or the reception kiosk | Hazards for the site, and a short induction if you require one |
All three end up on the same on-site list, which is also your evacuation list. Read more about visitor management and contractor management.
Staff sign in across more than one site
Each site has its own QR signs, training rules and on-site list. A staff member who works at two sites uses the same pass at both. Head office sees every site in one view, and sign in records can be exported from the admin dashboard.
An admin can also turn on a GPS boundary for a site, so a sign in only goes through when the phone is at the gate. Our page on GPS geofencing covers how that works.
Staff sign in pricing
SiteKey is priced per site, with no charge per staff member, visitor or contractor. An office is $30 a month, a worksite is $50 a month, and each extra site is $10 a month, all excluding GST. Setup is a fixed price we quote for your site. Full pricing is on the homepage.
Common questions
What is a staff sign in system? +
A staff sign in system records when each staff member arrives and leaves, and keeps a live list of who is on site. It replaces the paper book or whiteboard at the door. SiteKey does this with a personal QR pass each person scans on their own phone or at a kiosk.
Do staff need to download an app? +
No. The QR pass opens SiteKey in the phone browser. There is nothing to install and no login.
Can SiteKey check staff training before they start? +
Yes. If you require an induction or training for a site, SiteKey checks it is complete and current when the person signs in. If it is missing or expired, the sign in stops and the screen says what is needed.
What happens if a staff member forgets to sign out? +
SiteKey signs out anyone still signed in at the end of the day.
Does SiteKey do timesheets or payroll? +
No. SiteKey records time in and time out and keeps the sign in history, which can be exported from the admin dashboard. It does not calculate pay or manage rosters.
How much does a staff sign in system cost in New Zealand? +
SiteKey is $30 a month for an office and $50 a month for a worksite, excluding GST, with no charge per staff member. Each extra site is $10 a month.
Can visitors and contractors use the same system? +
Yes. Visitors and contractors use the same QR signs and kiosk, and everyone lands on the same on-site list.