SiteKey is visitor management software for New Zealand offices, schools and worksites. Visitors sign in by scanning a QR code with their phone or at a tablet kiosk, read the hazards for your site and choose who they are visiting. The host gets an email, the kiosk can print a visitor badge, and everyone signed in shows on a live evacuation list. An office or school is $30 a month and a worksite is $50 a month, excluding GST, with no limit on visitors.
What visitor management software does
Visitor management software replaces the paper visitor book at the front door. It records who came in, which company they are from, who they came to see, and when they arrived and left. It also keeps a current list of everyone on site for an evacuation.
No regulation requires a visitor register as such. Regulation 14 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 requires an emergency plan that covers evacuation and communication with everyone at the workplace. A current list of who is on site is one way to meet it.
SiteKey handles four parts of a visit:
- sign in and sign out, on the visitor's phone or a reception kiosk
- an email to the host when their visitor arrives
- a printed badge with a barcode for signing out
- a live on-site list that doubles as the evacuation roll
What the software does when a visitor arrives
Press play to see the four steps.
Scan or tap in
The QR sign on their own phone, or the tablet kiosk at reception.
The host gets an email
Sent to the person they chose to visit, with name and company.
A badge prints
At the kiosk, with a barcode the visitor scans to sign out.
On the evacuation list
They show on the live list until they sign out.
SiteKey visitor management features
| Feature | How it works in SiteKey |
|---|---|
| QR sign in | A QR sign at the entrance opens the sign in form in the phone browser. Nothing to install and no account to create. |
| Reception kiosk | A tablet kiosk at the front desk signs visitors and contractors in and out. Regular visitors and staff can scan a personal QR pass. |
| Pre-registration | Expected visitors and contractors can be registered in advance, so on the day they scan and go. |
| Host notification | The visitor picks who they are visiting from your staff list, or types the name. SiteKey emails that person when the visitor signs in. |
| Visitor badges | With a label printer at the kiosk, SiteKey prints a badge with name, company, host, date and a pass number, and a barcode to scan on the way out. |
| Hazards and induction | Visitors read the hazards you list for the site, and complete a short site induction if you require one. |
| Evacuation list | Everyone signed in shows on a live list you can open on any phone or tablet, with name, company and time in. |
| Automatic sign out | Anyone who forgets to sign out is signed out at the end of the day. |
| Multiple sites | Each site has its own signs and on-site list, and one central view shows every site. |
More detail on each step is in our visitor sign in guide.
Visitors and contractors in one system
Visitors and contractors use the same QR sign and the same kiosk, with different checks. A visitor reads the hazards and signs in. A contractor also needs a current induction and any training you require, and SiteKey blocks the sign in if either is missing. Both end up on the same on-site list.
An office that only has visitors and couriers usually needs the visitor side. A warehouse, plant or building site with contractors usually needs both. Our page on visitor management and site access management goes through the difference, and contractor management software covers the contractor side.
Visitor management software pricing
An office or school is $30 a month, a worksite is $50 a month, and each extra site at a different location is $10 a month, all excluding GST. There is no charge per visitor, per sign in or per device. Setup is a fixed price we quote for your site. Published prices for other NZ systems are in our sign in systems comparison. Full pricing is on the homepage.
Common questions
What is visitor management software? +
Visitor management software replaces the paper visitor book. It records who came in, which company they are from, who they came to see and when they arrived and left, and keeps a live list of who is on site. SiteKey does this through a QR code on the visitor’s own phone or a kiosk at reception.
How much does a visitor management system cost in New Zealand? +
SiteKey is $30 a month for an office or school and $50 a month for a worksite, excluding GST, with no limit on visitors. Other NZ systems price by site, by staff member or by number of visits. Our sign in systems comparison lists their published prices.
Do visitors need to download an app? +
No. Scanning the QR sign with the phone camera opens the sign in form in the browser. There is nothing to install and no account to create.
Do I need a kiosk or tablet at reception? +
No. Visitors can sign in on their own phone from the QR sign. A kiosk at reception is an option for sites where visitors arrive at a front desk.
Does SiteKey notify the host when a visitor arrives? +
Yes. The visitor chooses who they are visiting from your staff list, or types the name, and SiteKey emails that person when the visitor signs in.
Can SiteKey print visitor badges? +
Yes. With a label printer at the reception kiosk, SiteKey prints a badge with the visitor’s name, company, host, date and a pass number. The badge has a barcode the visitor scans at the desk to sign out.
Does WorkSafe require a visitor register? +
No regulation requires a visitor register. Regulation 14 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 requires an emergency plan covering evacuation and communication with everyone at the workplace. A register is one way of knowing who is there.
Can the same system manage contractors? +
Yes. Contractors use the same QR sign and kiosk. They also go through the induction and training check, and SiteKey blocks the sign in if either is missing.