SiteKey is contractor management software for New Zealand worksites. Contractor companies complete the WorkSafe WKS-14 pre-qualification form before they are approved. Each worker registers online and does your site induction. At the gate they scan a QR code with their own phone, and SiteKey checks their induction and training before they can sign in. Everyone signed in goes onto a live on-site list, which is also your evacuation roll. A worksite costs $50 a month excluding GST, with no charge per contractor.
What contractor management software does on an NZ site
Contractor management software keeps track of the outside businesses and workers who come onto your site. It holds who they are, what they are approved to do, whether their induction and tickets are current, and when they were on site. Under the Health and Safety at Work Act 2015, the business running a site owes a duty to the contractors working on it, so far as is reasonably practicable. Where more than one business works on the same site, each holds duties and they are expected to consult, cooperate and coordinate with each other.
On a typical NZ site that means four jobs:
- approving the contractor company before its people start
- inducting each worker and keeping their training and tickets current
- checking all of that at the gate, every time they arrive
- keeping a record of who was on site, when, and what they had acknowledged
The phrase also gets used for job and invoicing apps built for tradespeople. SiteKey does not do quoting, scheduling or invoicing. It is for the business whose site the contractors are coming onto.
How SiteKey manages a contractor from approval to sign out
Contractors use their own phone. There is no app to download and no account to create.
Approve the company
The contractor company completes the WorkSafe WKS-14 pre-qualification form. Its answers are kept against the company record, and you approve it for site.
Register and induct each worker
Each worker registers online and completes your site induction, with the hazards you nominate. They get a personal QR pass by email.
Check at the gate
On arrival they scan the QR sign or their pass. If the induction or required training is missing or expired, the sign in does not go through and the screen says what is needed.
On site and on record
They appear on the live on-site list with name, company and time in. Anyone who forgets to sign out is signed out at the end of the day.
Try the gate check
What SiteKey does when three different contractors scan in at the gate. Example screen, names hidden.
- Name and company
- Site induction
- Forklift licence
- Hazards acknowledged
What SiteKey keeps for each contractor
| Record | How SiteKey handles it |
|---|---|
| Pre-qualification | WorkSafe WKS-14 answers held against the contractor company. |
| Site induction | Done online before the first visit. Sign in is blocked if it was never completed or has expired. |
| Training and tickets | Held against the person. Missing or expired training blocks sign in. |
| Hazards and risks | The hazards you nominate are shown in the induction and again at sign in. |
| Job safety analysis | JSAs sit in a library. Workers open and acknowledge them on their own phone. |
| Site specific safety plans | SSSPs are stored against the site and available to the people working there. |
| Time on site | Each sign in is stored with the person, company, site, time in and out, and their compliance status when they entered. Records export from the admin dashboard. |
| Location | Optional. An admin can turn on a GPS boundary so sign in confirms the person is at the gate. |
The full list is on the features page. For how the obligations apply, read our guide to contractor compliance on NZ worksites.
A contractor management app with nothing to install
Contractors use SiteKey in their phone browser. The QR code at the gate opens the sign in form, and the induction and pre-qualification forms are web pages they open from an email link. Your site team uses the admin dashboard on a phone, tablet or computer to approve companies, see who is on site and pull records.
A contractor who works on several of your sites registers once. Each site has its own QR signs, induction rules and on-site list, and one central view shows every site.
Contractor management pricing
SiteKey is priced per site, so the bill stays the same however many contractors you manage. A worksite is $50 a month, an office is $30 a month, and each extra site is $10 a month, all excluding GST. Some systems price by contractor numbers or cap the sign ins in a year, so ask each provider what you would pay in your busiest month. The NZ sign in systems comparison lists published prices. Full pricing is on the homepage.
Common questions
What is contractor management software? +
Contractor management software keeps track of the outside businesses and workers who come onto your site. It holds their approval, induction and training records, checks them when a contractor arrives, and records who was on site and when. SiteKey does this for New Zealand worksites through a QR code the contractor scans with their own phone.
Is SiteKey a contractor management app? +
Yes, and contractors do not have to download it. The QR code at the gate opens SiteKey in the phone browser, and the induction and pre-qualification forms open from an email link. Your team uses the admin dashboard on a phone, tablet or computer.
Can SiteKey stop a contractor who is not compliant? +
Yes. If the induction or training you require for that site has not been completed, or has expired, the contractor cannot sign in. The screen tells them what is missing.
Does SiteKey handle contractor pre-qualification? +
Yes. The contractor company completes the WorkSafe WKS-14 pre-qualification form before it is approved for site, and its answers are kept against the company record.
Does SiteKey do quoting, scheduling or invoicing for tradespeople? +
No. SiteKey is for the business whose site contractors come onto. It manages their approval, induction, training and time on site.
How much does contractor management software cost in New Zealand? +
NZ providers price by site, by staff member, by contractor numbers or by number of sign ins, and some quote on request. SiteKey is $50 a month for a worksite and $10 a month for each extra site, excluding GST, with no limit on contractors.
Does SiteKey work across more than one site? +
Yes. Each site has its own QR signs, induction rules and on-site list, and one central view shows every site. A contractor registers once.